TITLE: POLICY FOR DEVELOPMENT, APPROVAL AND DISTRIBUTION OF GUIDANCE AND POLICIES

EFFECTIVE DATE: November 6, 1998

AUTHORITY: 1 Pa. Code Chapter 1.4, Governor’s Executive Order 1996-1

The Department of Environmental Protection (DEP) will follow a department-wide, standard process for developing, approving and distributing technical guidance documents.

The purpose of this document is: 1) To establish standards for the content of technical guidance documents and create a uniform process for developing, approving and distributing these documents and 2) To comply with the Governor’s Executive Order 1996-1 regarding Regulatory Review and Promulgation as it relates to non-regulatory documents.

This policy applies to DEP’s non-regulatory public documents that the Commonwealth of Pennsylvania catalogs once a year in the Pennsylvania Bulletin.

This guidance applies to: development of new guidance, substantive and minor revision of existing guidance, the addition and removal of existing guidance to and from the Inventory, and rescission of existing guidance.

This policy does not apply to administrative operating procedures, such as personnel rules, procurement processes, and the administrative handling of contracting. This policy specifically addresses the development, approval, and dissemination of program guidance.

The policies and procedures outlined in this guidance document are intended to supplement existing requirements. Nothing in the policies or procedures shall affect regulatory requirements. The policies and procedures herein are not an adjudication or a regulation. There is no intent on the part of DEP to give the rules in these policies that weight or deference. This document establishes the framework, within which DEP will exercise its administrative discretion in the future. DEP reserves the discretion to deviate from this policy statement if circumstances warrant.

PAGE LENGTH: 50 pages

LOCATION: Volume 1, Tab 3

"Decisions" 1) (used as a category on the Governor’s List of non-regulatory documents) are memoranda of understanding (MOUs) and other interagency agreements, agreements made between DEP bureaus, delegations of authority and policies which establish the direction DEP intends to follow. 2) (used to describe how DEP develops guidance documents and, specifically, used to compare ordinary decisions to policy decisions) are the choices which DEP staff make to deal with a site-specific, one-time-only situation. Before such decisions can become policy, DEP: 1) decides to use them as a guide for DEP’s future decision-making in similar situations and 2) formalizes the decision through the development, approval and distribution process outlined in this document.

"External Guidelines" (used as a category on the Governor’s List of non-regulatory documents and added to that list as "other written materials") are DEP’s guidance which are primarily directed to the regulated community or members of the public who DEP does not regulate, but who DEP does wish to educate and assist. Examples of such guidance are those directed toward municipal sewer authorities or instructions to laboratories outside of DEP. On the Governor’s List, DEP’s public manuals are listed under the external guidelines category.

"Guidance Document" is a document that provides: 1) an interpretation of a statute or regulation for statewide use, 2) guidelines or instructions to staff or the public on how to comply with the statute or regulation, or 3) a statement of policy direction or procedure concerning the implementation or interpretation of a statute or regulation.

"Guidance Manual" is a comprehensive collection of all internal guidelines relevant to the subject covered. The subject tends to be how an entire program is run; the manual tends to be large. Within this category "Staff Handbook" is a guidance manual intended for DEP staff and "Public Manual" is a guidance manual intended for members of the public.

"Internal Guidelines" (used as a category on the Governor’s List of non-regulatory documents) are DEP’s guidance directed to DEP staff. In comparison to guidance manuals, internal guidelines tend to be brief and tend to deal with one specific aspect of a program. [Note: The "procedures" portion of "policy and procedures" are "internal guidelines," too.]

"Listings" (used as a category on the Governor’s List of non-regulatory documents and added to that list as "other written materials") are official rosters, registers, catalogs or itemized lists. One example of a listing is the DEP Technical Guidance Document Inventory; another is the DEP Publication Guide.

"Minor Revision" is a change to DEP’s guidance that:

"New Guidance" is DEP guidance that has not previously existed in any form.

"Non-regulatory Documents" (as defined in the Governor’s Executive Order 1996-1) are internal guidelines, policy statements, guidance manuals, decisions, rules and other written materials that provide directives, guidance or other relevant compliance related information to the public.

"Policy" 1) (to contrast policy to a statute, a regulation or an adjudication) is a formalized decision which DEP makes which establishes the framework, within which DEP will exercise its administrative discretion in the future. 2) (used as one of the standard elements which appear at the beginning of each DEP guidance document) is a statement of the decision which DEP is making in the specific guidance document. This statement should be brief and, at the most, two sentences.

"Policy and Procedures" (used as a category on the Governor’s List of non-regulatory documents and added to that list as "decisions") are DEP guidance documents which combine a DEP decision with the series of steps DEP directs its staff to take to implement the decision.

"Statements of Policy" (used as a category on the Governor’s List of non-regulatory documents) are any policies which DEP publishes in the Pennsylvania Code. In general, these are policy decisions which DEP considers to be broad in scope and long-lasting in duration and wishes to distribute widely. The Policy Statement is the entire document.

"Reference Materials" are materials that are not technical guidance but which DEP programs use and to which DEP staff refer. Examples of such materials include:

"Substantive Revision" is any other category of change made to guidance that is neither development of new guidance nor a minor revision.

"Technical Guidance Document" is a document that provides practical and specialized direction to DEP program staff. It often deals with a subject that requires scientific training and understanding. In the context of this document, DEP uses this term to contrast these documents to other DEP guidance; such as personnel, procurement or administrative guidance documents.

A. STANDARDIZATION (Guidance will follow a standard format.)

B. STANDARD ELEMENTS PAGE

1. All DEP Technical Guidance Documents will include a first page of standard elements. These elements will include:

2. All guidance documents will include the following disclaimer on the elements page of every guidance document:

C. FORMATTING

1. Times New Roman 12-point font is recommended when appropriate.

2. Utilize MS Word 6.0 (Word for Windows) where possible. When utilizing other software (ex: MS WORD 7.0 (Windows ‘95)) save as a Word 6.0 document.

3. Identifying Footer: Each page is to have a footer with the following information, in the following order:

document number / effective date of guidance (spell out the month) / page number of guidance

4. Effective Dates will be set no sooner than the date of the document’s final announcement in the Pennsylvania Bulletin.

5. Integrity of Location Numbers: Each document will have a unique volume and tab location in the files.

6. Appendices may include copies of department forms relevant to state or federal regulations, etc.

DEP will develop its technical guidance documents using these guidelines regarding content.

A. CONFORMANCE WITH STATE STATUTES AND REGULATIONS: Technical guidance should explain but not enlarge or diminish the scope of statutory or regulatory provisions. Positions taken in guidance must be consistent with state statutes and regulations. The program will secure the assistance of the program attorney to ensure this conformity.

B. NO MORE STRINGENT THAN FEDERAL REQUIREMENTS: Technical guidance should be no more stringent than applicable federal requirements.

C. ECONOMIC IMPACTS: Technical guidance should not diminish Pennsylvania’s competitive economic advantage. Where at all possible, DEP should minimize the costs for individuals, businesses, and local governments to obtain agency approvals and meet compliance requirements; DEP should provide flexibility to employ cost effective alternatives. Guidance should help promote the use of market-based economic incentives to encourage desired behavior. In addition, DEP should minimize agency costs associated with staffing, technical reviews, and compliance assistance.

E. POLLUTION PREVENTION: Guidance should help promote the use of pollution prevention technologies and procedures.

F. PERFORMANCE OR OUTCOME ORIENTED: To the extent allowed by regulation, guidance should focus on achieving the desired level of environmental performance. Programs should encourage maximum flexibility to achieve the desired outcome rather than prescribing specific technologies or equipment.

G. NECESSITY: Guidance should be up-to-date and needed to help implement current laws and regulations. Guidance should not be redundant with other guidance. Guidance should reduce paperwork, minimize administrative burdens, and save time for both the regulated community and agency staff.

H. CLARITY: Documents should contain plain, simple, clear and concise language. Programs should use non- technical language to the greatest extent possible. Documents should provide clear interpretation of agency requirements while reducing the potential for uncertainty and confusion by agency staff or the regulated community.

I. GREEN TECHNOLOGIES: Guidance should help promote the utilization of new, less-costly methods and technologies that will maintain or improve environmental quality.

III. REVISIONS TO TECHNICAL GUIDANCE DOCUMENTS: All guidance documents will follow a standardized procedure to ensure proper internal review and public comment.

A. DRAFTING OF NEW GUIDANCE AND REVISIONS TO EXISTING GUIDANCE

1. The Draft Stage

a. Preparation of Draft Guidance: A draft of all new guidance and substantive revisions will be prepared to allow internal and external review and comment.

c. Review of the Draft: Drafting of guidance documents may include input from DEP program staff, regional staff, executive staff, advisory committees, or other interests as appropriate.

d. Preparation of Impact Analysis: Bureau directors will include an impact analysis with any draft technical guidance forwarded for review. The impact analysis will be prepared in accordance with Section V.

e. Preparation of Draft Technical Guidance and the Draft Technical Guidance Transmittal Memo: A draft of all new guidance and substantive revisions will be made available for public comment. The bureau director will prepare a memo announcing the draft technical guidance. The elements of this memo will include:

• The document identification number and title of the document,
• The type of change to the technical guidance manuals,
• The staff contact and phone number to whom comments should be sent,
• A paragraph describing the guidance and the reasons for its drafting,
• The deadline for the submittal of comments,

1. Establishing effective dates: Guidance documents will become effective no earlier than the announcement of their finalization in the Pennsylvania Bulletin. A draft document may be enacted as interim guidance pending the public review and adoption of a final policy only to meet a statutory deadline or other circumstance approved by the Secretary. Note that the anticipated effective date is somewhat subjective in nature, and is the Bureau Director’s best guess regarding the date that the guidance will become effective.

h. Distribution of the draft: The bureau director will distribute the draft technical guidance, draft technical guidance transmittal memo and impact analysis, with appropriate deputy secretary and Director, Bureau of Regulatory Counsel signatures, minimally to:

• Lead Deputy Secretary,
• Regulatory Counsel,
• Regional Program Managers, as appropriate,
• Lead Regional Director, as appropriate,
• Deputy Secretary for Field Operations,
• Executive Deputy Secretary for Policy and Communications,
• Policy Office Technical Guidance Document Coordinator, and
• Any other appropriate persons.

i. Electronic Distribution: Programs must forward an electronic copy of the document to the Policy Office Technical Guidance Document Coordinator for posting to DEP’s World Wide Website. This electronic copy should accompany the paper copy, memo and impact analysis. (See Section VII: Electronic Availability)

j. Receiving comments: The deadline for submittal of comments is the date comments should arrive at the contact person’s office. This date should be no less than 30 days from the publication of the document’s availability in the Pennsylvania Bulletin. Memos received by the Policy Office the end of the day Monday will appear in the Pennsylvania Bulletin on the second Saturday thereafter. The draft technical guidance memo will include a contact person, phone number and e-mail address to which comments can be made.

k. Preparation of Comment and Response: Program staff involved in developing the guidance will review comments received by the comment deadline. Program staff will prepare a formal comment response document. In this document, program staff will give a substantive response to every comment received.

2. The Final Stage

a. Preparation of Final Guidance: All new guidance, substantive revisions and minor revisions will be circulated as final guidance.

c. Review of the Final Guidance: Drafting of guidance documents may include input from DEP program staff, executive staff, advisory committees or other interests as appropriate. In addition, any document that will also serve as a department publication must complete the Department’s publication approval process administered by the Publications Coordinator prior to its distribution.

d. Preparation of Final Technical Guidance Transmittal Memo: All final guidance will be widely distributed throughout DEP to ensure staff possess the most current official policies. The bureau director will prepare a memo announcing the final technical guidance. The elements of this memo will include:

• DEP identification number and title of the document,
• The final effective date of the document (no earlier than the date of the
• announcement’s publishing in the Pennsylvania Bulletin),
• The page length of the guidance document,
• The filing location of the document within DEP’s files,
• A single sentence description of the guidance document’s purpose,
• The type of change,
• Any special filing instructions.

e. Approval of Final Guidance: As with draft guidance, prior to its distribution, completed guidance documents will be forwarded to the deputy secretary and regulatory counsel for final approval, as well as the Policy Office Technical Guidance Document Coordinator, by the bureau director. The signatures of the deputy secretary and the Director, Bureau of Regulatory Counsel must be obtained prior to distribution. In addition, a copy of the "Authorization to Print" memo from the Publications Coordinator must be included with a guidance document that will be a publication.

• Field personnel involved in the implementation of the guidance, as appropriate,
• Central office bureau personnel involved in the implementation of the guidance,
• Advisory committee chairperson(s), as appropriate,
• Anyone who commented on the draft guidance.

g. Distribution of the Comment/Response Document (Not Applicable to Minor Revisions): Copies of the comment/response document should be distributed, along with the final technical guidance, to select DEP staff. This document need not be distributed to the entire program list. The comment/response document needs only be distributed to:

• All those who submitted comments on the draft document,
• Program Deputy Secretary,
• Director, Bureau of Regulatory Counsel,
• The Police Office Technical Guidance Document Coordinator,
• The program’s Technical Guidance Document Coordinator (for the program’s files).

3. Minor Revisions

b. Determination of Minor Revision: The program bureau director will determine whether a change meets the definition of a minor revision by consulting this policy and the Policy Office Technical Guidance Document Coordinator.

B. RESCINDING, REMOVING OR ADDING TECHNICAL GUIDANCE DOCUMENTS

1. Type of Changes

a. Notice of Intent to Rescind: If a bureau director determines to rescind a technical guidance document, the bureau director will prepare a Notice of Intent to Rescind.

1. The bureau director and program staff should consult other DEP program and regional staff, advisory committees, or other interested parties as appropriate.

2. The effective date for a Notice of Intent to Rescind can be no less than ten working days after the Notice appears in the Pennsylvania Bulletin. If the Notice of Intent to Rescind does not include a rescission date, the rescission date is ten working days after the date of the memorandum. Upon the arrival of the effective date, all copies of the technical guidance document should be removed from department files.

b. Notice of Intent to Remove: A bureau director may determine that a document currently listed as a technical guidance document should be removed from the Inventory. To remove such a document from the official list of department technical guidance documents and policies, the bureau director must prepare a Notice of Intent to Remove Technical Guidance. This would be completed in the same manner as a Notice of Intent to Rescind.

c. Adding Guidance Documents: A bureau director may determine that a departmental document, fact sheet, publication, etc. currently not regarded as a technical guidance document does, in fact, qualify. To add such a document to the official list of technical guidance documents and policies, the bureau director would prepare a Notice of Intent to Add Technical Guidance. The addition would become effective upon its publication in the Pennsylvania Bulletin.

2. Preparation of the Notice of Intent to [Rescind, Remove or Add] Technical Guidance: If it is determined that a program should rescind, remove or add to its technical guidance, the bureau director prepares a Notice of Intent.

a. Elements on the Notice of Intent: The Notice of Intent memo indicates:

• What is being proposed,
• The staff contact and phone number,
• Background statement or paragraph,
• The anticipated effective date (best guess),
• Who will be involved in the development and review and,
• Whether or not the Deputy wishes to be involved further.

(See Attachment 3)

b. The Subject Line of the Notice of Intent: This line of the Notice of Intent should reflect the reality of the action being taken. Examples of possible subject lines are:

• Notice of Intent to Add Existing Guidance to the Inventory,
• Notice of Intent to Rescind Technical Guidance,
• Notice of Intent to Remove Technical Guidance from the Inventory,
• Other notices as appropriate.

3. Deputy Approval: The Deputy Secretary and program counsel will sign and approve the Notice of Intent.

4. Distribution of the Notice: The bureau director sends the Notice (including the Bureau Director, Regulatory Counsel and the Deputy Secretary’s signature) to the:

C. THE ROLES OF THE EXECUTIVE STAFF, THE BUREAU OF REGULATORY COUNSEL, THE POLICY OFFICE AND THE WORLD WIDE WEB COORDINATOR IN THE DEVELOPMENT OF TECHNICAL GUIDANCE

1. Executive Staff Review: The executive staff may decide to review and comment on a guidance document at any point throughout the process. Any executive staff member involved in guidance development should notify the bureau director responsible for the guidance and the Policy Office of their intent.

2. The Role of the Bureau of Regulatory Counsel: The Bureau of Regulatory Counsel will review all guidance documents prior to their distribution for comment. The Bureau must approve all changes to DEP technical guidance documents, except for minor revisions.

• A transmittal memorandum of the draft document
• One paper and electronic copy of the draft intended for public review
• A copy of the impact analysis
• The transmittal memorandum of the final document
• One paper and electronic copy (disk) of the final document
• A copy of the Comment/Response document

b. The Policy Office Technical Guidance Document Coordinator tracks the development of guidance. The Coordinator will prepare a list of any changes to the guidance inventory and will publish it in the:

c. The Policy Office Technical Guidance Document Coordinator will also:

• Ensure the posting of draft guidance to DEP’s World Wide Website
• Ensure the posting of final guidance to DEP’s World Wide Website
• Maintains the official copies of technical guidance in the Policy Office files
• Provides copies of the document to members of the public, upon request When possible, these requests are referred to the Bureau staff whom may have printed copies available.

4. The Role of the World Wide Website Coordinator: As the development proceeds, the Coordinator of DEP’s World Wide Website:

• Places the draft document on DEP’s World Wide Website
• Removes the draft document from DEP’s World Wide Website
• Places the final document on DEP’s World Wide Website
• Maintains the link between three lists and the documents

D. GUIDANCE DOCUMENTS / PUBLICATIONS

1. Implications of being a document / publication

a. The document will be considered primarily technical guidance. It will:

1. Obtain a DEP ID number and follow the format for technical guidance.

2. Go through the entire technical guidance drafting and revision process.

3. Be listed on the Inventory of Technical Guidance Documents.

2. Process for Publishing a Guidance Document

b. A copy of the publication’s Authorization to Print, as dictated by the publication approval process, will be included with a technical document receiving final review by the deputy secretary, director and the Bureau of Regulatory Counsel.

c. The document will be available through the Publications and Communications Warehouse. In addition:

1. The document will not receive a publication number. It will maintain its technical guidance ID.

2. For its internal tracking purposes, the Warehouse will place the ICS code for the relevant bureau and the letters TG for Technical Guidance in front of the DEP ID number for the document.

3. The program may choose to (but is not required to) obtain assistance from the graphics unit and the Communications Office to help them make the document attractive and readable.

A. ELECTRONIC DISTRIBUTION

2. Electronic Distribution: Technical Guidance Documents will be maintained for distribution on DEP’s World Wide Website. This will be the primary means of distributing documents to the public and will be encouraged.

B. PAPER COPY DISTRIBUTION

1. Official Copy of Final Guidance Documents: The copy the technical guidance document located in the Policy Office files will be considered the official copy. Each program should ensure that this procedure is fully implemented to insure the Policy Office document reflects current departmental policy. A revision to a guidance document will become official and placed in the Policy Office files when the announcement of that change appears in the Pennsylvania Bulletin.

A. GUIDANCE IMPLEMENTS LAWS OR REGULATIONS MORE STRINGENT THAN FEDERAL REQUIREMENTS: Any technical guidance implementing state laws or regulations more stringent than federal requirements should note same with appropriate citation.

B. PRESCRIPTIVE OR TECHNOLOGY SPECIFIC GUIDANCE: If the guidance is prescriptive or technology specific rather than providing flexibility to achieve a desired level of environmental performance, the program must justify this approach and identify the parent statutory or regulatory citation.

C. AFFECTED REGULATED COMMUNITY: Describes the types of businesses, local government units, or industries potentially affected by the guidance. Estimate the number of facilities or sites potentially affected.

D. ECONOMIC IMPACT-REGULATED COMMUNITY: Estimates the potential costs or savings which may result from the guidance on industry, local government, and individuals, including the potential impact on property values.

E. ECONOMIC IMPACT - DEP: Estimates the potential costs or savings of the guidance on the agency. If the program requires additional positions, the program should identify these positions for both field and central offices.

F. COMPLIANCE ASSISTANCE: Describes how the guidance will affect the level of compliance within the program. Describes how the guidance will minimize or reduce pollution.

G. POLLUTION PREVENTION: Describes how the guidance will enhance pollution prevention efforts.

H. DEP REVIEWS AND APPROVALS: Describes how the guidance affects the time necessary to process DEP reviews and approvals.

I. RELATIONSHIP TO EXISTING GUIDANCE: Describes how this guidance may affect other guidance within the program or the agency. Describes whether or not existing agency guidance will be rescinded or changed.

J. CONTROVERSIAL ASPECTS OF GUIDANCE: Identifies any aspect of the guidance which is likely to be controversial, explains why it’s controversial, and describes what actions were taken to minimize the problem.

A. THE GOVERNOR’S LIST: Governor Tom Ridge signed Executive Order 1996-1: Regulatory Review and Promulgation on February 6, 1996. It states the following about Non-regulatory Documents (Section 5):

1. Non-regulatory public documents such as internal guidelines, policy statements, guidance manuals, decisions, rules and other written materials that provide directives, guidance, or other relevant compliance related information to the public will be cataloged by every agency.
2. The cataloged titles of these documents, along with an agency contact and phone number, was published in the Pennsylvania Bulletin on August 3, 1996. Each year thereafter every agency will publish and update its list in the Pennsylvania Bulletin on the first Saturday in August.

B. IMPLEMENTATION: DEP divides its list into the following categories: Policy Statements, Decisions, Guidance Manuals, Policy and Procedures, Internal Guidance, External Guidance and Listings. (Please also refer to the section of definitions.)

C. THE INVENTORY: DEP lists its Technical Guidance in the Technical Guidance Document Inventory, which DEP publishes twice a year in July and January. DEP places a copy of its most recent Inventory on the DEP World Wide Website.

A. DEP will maintain a complete library of its technical guidance on its World Wide Website. The Policy Office will maintain this Website.

B. Electronic copies of technical guidance documents will be delivered to the Policy Office in the following format:

1. Each document will be saved as a separate file or series of files

2. The following file (program) preferences exist for the delivering of guidance documents in electronic format. Hypertext Mark-up Language (HTML) files are most preferred:

a. Hypertext Mark-up Language (.htm or .html)

b. MS Word 6.0 (.doc)

c. Adobe PDF (.pdf)

d. Self-extracting Zip (.exe)

e. Zip (.zip)

f. Other forms with Policy Office Approval

3. Each document will be saved by the document ID number. (Ex: 012-0900-001.htm)

On all attached memos, the following conventions apply:

• Italic print contains guidance on how to use or interpret the memo.
• CAPITAL LETTERS include subject headings for the memos, which are to be repeated as written in all uses of the memo.
• Underlined print includes information that the user of the memo will supply as appropriate to their circumstances.

ATTACHMENT 1

COMMONWEALTH OF PENNSYLVANIA Department of Environmental Protection Date

SUBJECT: DRAFT TECHNICAL GUIDANCE

TO: Executive Deputy Secretary for Policy and Communications

Regional Program Managers, as appropriate

Lead Regional Director, as appropriate

Deputy Secretary for Field Operations

Policy Office Technical Guidance Document Coordinator

Other parties, as appropriate

FROM: Bureau Director

Program

THROUGH: Deputy Secretary

THROUGH: Director, Bureau of Regulatory Counsel

TITLE AND NUMBER OF DRAFT GUIDANCE:

Number and title of guidance. The program area assigns the document number at this stage.

TYPE OF CHANGE TO TECHNICAL GUIDANCE MANUALS:

____ New Guidance ____ Substantive Revision

CONTACT PERSON: Name of person to whom comments should be sent

Interoffice mailing address

Telephone Number

BACKGROUND: Short paragraph describing why the guidance is necessary, including what it will accomplish or prevent if enacted as planned. Send the draft with an Impact Analysis (see Section VI above).

DEADLINE FOR SUBMITTAL OF COMMENTS: This is the date comments should arrive at the contact person’s office. This date should be no less than 30 days from the appearance of the notice in the Pennsylvania Bulletin. Notices received by the Policy Office the end of the day Monday will appear in the Pennsylvania Bulletin on the second Saturday thereafter.

ANTICIPATED EFFECTIVE DATE: This is the Bureau Director’s best guess regarding the date guidance would go into effect.

ATTACHMENT 2

COMMONWEALTH OF PENNSYLVANIA Department of Environmental Protection Date

SUBJECT: FINAL TECHNICAL GUIDANCE

TO: Guidance Document Distribution List

FROM: Bureau Director

Program

THROUGH: Deputy Secretary

THROUGH: Director, Bureau of Regulatory Counsel

DEP ID: Document Number EFFECTIVE DATE: Date guidance becomes effective

TITLE: Title of guidance

PAGE LENGTH: Number of pages, including all appendices, attachments, addenda, titles, indexes, and other associated documents.

LOCATION: Volume and Tab Number where the guidance document can be found in the Bureau’s subset of the Departmental Inventory of Guidance Documents.

ONE SENTENCE DESCRIPTION:

Description of guidance.

RELATED GUIDANCE DOCUMENTS, IF ANY:

Existing guidance documents that are related to this guidance, and which must be consulted if this guidance is to be properly implemented. If there are no related documents, note that here.

TYPE OF CHANGE: ____ New Guidance ____ Substantive Revision ____ Minor Revision

FILING INSTRUCTIONS:

Description of how to file the guidance if the Volume and Tab number from Location above are somehow insufficient.

ATTACHMENT 3

COMMONWEALTH OF PENNSYLVANIA Department of Environmental Protection

Date

SUBJECT: NOTICE OF INTENT TO [RESCIND, REMOVE or ADD] TECHNICAL GUIDANCE

TO: Regional Program Managers, as appropriate

Lead Regional Director, as appropriate

Executive Deputy Secretary for Policy and Communications

Deputy Secretary for Field Operations

Policy Office Technical Guidance Document Coordinator

Other parties, as appropriate

FROM: Bureau Director

Program

THROUGH: Deputy Secretary

THROUGH: Director, Bureau of Regulatory Counsel

DRAFT TITLE OF PROPOSED GUIDANCE DOCUMENT: Title of proposed guidance.

TYPE OF CHANGE TO TECHNICAL GUIDANCE MANUALS:

____ Rescission ____ Removal of Document from the Inventory ____ Addition of Document to Inventory

CONTACT PERSON: Name of person charged with development of guidance Telephone Number

BACKGROUND: Short paragraph describing why the guidance is necessary, including what it will accomplish or prevent if enacted as planned. If the bureau is rescinding the guidance, this paragraph should explain the reasons for the rescission and the effect that the rescission will have on the operation of the program.

ANTICIPATED EFFECTIVE DATE: This is the Bureau Director’s best guess regarding the date guidance would go into effect. The effective date for a Notice of Intent to Rescind can be no less than ten working days after the Notice appears in the Pennsylvania Bulletin.

ATTACHMENT 4

(STANDARD ELEMENTS PAGE)

DEPARTMENT OF ENVIRONMENTAL PROTECTION

DOCUMENT NUMBER: Number of Guidance Document

TITLE: Title of Guidance Document

EFFECTIVE DATE: Effective Date of the Guidance Document

AUTHORITY: Regulatory and/or Statutory Parent for Guidance Document

POLICY: One-sentence description of the actions that will be taken as a result of this guidance. The information should be blocked as shown here.

PURPOSE:

Description of the reasons for the development of the guidance, and the effect it should have on the operation of the Department. If there is an issue that needs to be addressed, so note it. If there is a process that needs to be instituted or altered, so note it -- and note why the change is necessary.

APPLICABILITY:

DISCLAIMER:

The policies and procedures outlined in this guidance document are intended to supplement existing requirements. Nothing in the policies or procedures will affect regulatory requirements.

The policies and procedures herein are not an adjudication or a regulation. There is no intent on the part of the Department to give these rules that weight or deference. This document establishes the framework, within which DEP will exercise its administrative discretion in the future. DEP reserves the discretion to deviate from this policy statement if circumstances warrant.

PAGE LENGTH: The length of the guidance, including all pages of related material in appendices, indexes, graphs, charts, etc.

LOCATION: Volume and Tab Number where the guidance can be found in the Departmental Guidance Document Inventory.

DEFINITIONS: Any special terms that will be required to understand this document, or special meanings of conventional terms for the purposes of the guidance, should be explained here.

TECHNICAL GUIDANCE: The text of the guidance goes here.

APPENDICES: Any additional information necessary would go here.

All documents include an identifying page footer. The Document Number comes first, followed by the effective date of the policy, followed by the page number. Each of these items is separated by a slash from the others.

1. CENTRAL OFFICE BUREAU DIRECTORS

• Review and approve proposals for new guidance.
• Identification of important issues that arise in the guidance development process for review by their Deputy Secretary.
• Arrange for the review of documents by Chief Counsel, the Program Deputy, and the Deputy for Field Operations if they so request involvement.
• Inclusion of all relevant parties in the guidance development process, particularly Field Operations.
• Preparation of the guidance in draft and in final form.
• Dissemination of the guidance to appropriate agency personnel.
• Responding to comments as needed.
• Keeping guidance up to date and consistent with new laws, statutes, regulations, and Administration objectives.
• Making recommendations for the rescission of guidance to their Deputy Secretary.
• Ensuring compliance with this guidance statement.

1. DEPUTY SECRETARIES, CENTRAL OFFICE

• Approval of requests for rescission.
• Development and maintenance of a general awareness of the guidance for programs under the Deputy’s purview, or which affect programs under the Deputy’s purview.
• Knowledge of the important aspects of guidance and development of recommendations to resolve these issues.
• Requesting involvement in the development of guidance as necessary.

1. POLICY OFFICE CONTACT

• Receive copies of all memoranda regarding the development, approval and distribution of guidance.
• Track the development and approval process.
• Receive copies of all final guidance for updating the Guidance Document Inventory.
• Receive copies of all final guidance on electronic format. Ensure their posting to the DEP web site.
• Receive revisions to guidance and update Inventory.
• Receive notice that guidance has been rescinded and update Inventory Tracking of guidance through the development process.
• Prepare a revised Inventory every six months that reflects changes to guidance in the interim.
• Arrange for the duplication of the Inventory.
• Arrange for advertising/announcements of changes to the Inventory.
• Provide assistance to the program areas relative to development of filing instructions for new or altered guidance.

1. FIELD OPERATIONS PROGRAM CONTACT

• Facilitate and assist in the distribution of guidance and the accurate filing thereof.
• Serve as the Program Contact for Guidance Documents developed by Field Operations.

1. RESPONSIBLE PERSONS IN THE FIELD/SUBSCRIBER LIST

• Receive and file the shipments of guidance documents and their updates.
• Notify the technical personnel for whom they maintain the guidance inventory when changes are made, stating the nature of the change (addition, deletion, revision) and reminding the technical personnel of the location of the guidance inventory. Remove rescinded guidance from the guidance inventory.
• Train replacements as needed.

1. REGIONAL OFFICES

• Comment on draft guidance in development.
• Assure review of draft guidance at the Program Manager level.
• Maintenance of the guidance binders.
• Compliance with the guidance developed through this process.
• Assume overall responsibility for the accuracy of the guidance documents in the Region.
• Assume overall responsibility for the implementation of both this policy and of the guidance developed under its rules.

1. DEP LIBRARY CONTACTS

• Maintain current Guidance Document Inventory on hand for library patrons.
• Receive one copy of all new or revised guidance.
• Remove guidance that has been rescinded from the guidance document master copy in the Library.

1. PROGRAM CONTACTS IN CENTRAL OFFICE

• Coordinate the process of approval of guidance within the program.
• Keep the list of guidance documents for their programs accurate and up to date, and provide information on any changes to the Policy Office Contact when it becomes available.
• Send copies of new and revised guidance to the distribution list for their program.
• Assume other such roles in the process described in this policy as their bureau directors may require.

1. One copy of each guidance document goes to the following people:

David E. Hess, Executive Deputy Secretary for Policy and Communications

Denise Chamberlain, Deputy Secretary for Air, Recycling and Radiation Protection

Hugh V. Archer, Deputy Secretary for Water Management

Robert C. Dolence, Deputy Secretary for Mineral Resources Management

Terry R. Fabian, Deputy Secretary for Field Operations

Office of Chief Counsel

2. One copy of each guidance document goes to each of the following library coordinators:

Sandra Blust, DEP Library (Public Access Copy)

Brenda Houck, Chief Counsel’s Law Library (Legal Reference Copy)

3. One paper copy of each guidance document goes to the Policy Office.

This copy should NOT have holes punched in them and should NOT be stapled as it is used for duplication purposes.

One copy of each guidance document via electronic means, formatted in MS Word 6.0 (or as an Adobe PDF file) goes to the Guidance Coordinator in the Policy Office.

4. One Copy of each guidance document goes to the Program Contacts:

Ralph Scanlan BAQ Gene Counsil BWE

Michelle Blake BLRWM Evan Shuster BMR

Marianne Hansen BRP Matt Bertovich BDMS

Trudy Troutman BWSM Frank Bialas BOGM

Cynthia Tyree BWQP

Pat Phillipy BWC

5. One copy of all guidance goes to each of the following Regional Contacts:

Mildred DeVoue SERO Conshohocken

Joan Luck NERO Wilkes-Barre

Sue Flickinger SCRO Harrisburg

Kathy Arndt NCRO Williamsport

Ed Duval SWRO Pittsburgh

Dawn Schaef NWRO Meadville

1. One copy of each guidance document goes to the following people:

Denise Chamberlain, Deputy Secretary for Air, Recycling and Radiation Protection

Office of Chief Counsel

Terry R. Fabian, Deputy Secretary for Field Operations

2. One copy of each guidance document goes to each of the following library coordinators:

Sandra Blust, DEP Library (Public Access Copy)

Brenda Houck, Chief Counsel’s Law Library (Legal Reference Copy)

3. One paper copy of each guidance document goes to Policy Coordinator in the Policy Office.

This copy should NOT have holes punched in them and should NOT be stapled as it is used for duplication purposes.

One copy of each guidance document via electronic means, formatted in MS Word 6.0 (or as an Adobe PDF file) goes to the Guidance Coordinator in the Policy Office.

4. One copy of each guidance document goes to staff on the bureau's normal distribution list for receiving such documents and to those bureau directors whose program staff have been involved in the drafting of the guidance document.

5. One copy of each guidance document goes to the people in the field who are responsible for maintaining the Complete Sets of Technical Guidance Manuals for public access:

Mildred DeVoue SERO Conshohocken

Joan Luck NERO Wilkes-Barre

Sue Flickinger SCRO Harrisburg

Kathy Arndt NCRO Williamsport

Ed Duval SWRO Pittsburgh

Dawn Schaef NWRO Meadville

6. Listed number of copies of each guidance document go to each of the following people who are responsible for maintaining program sets:

Region Copies

Lisa Bufo SE Conshohocken 1

Jody Brogna NE Wilkes-Barre 1

Wendy Elsasser SC Harrisburg 2

Vicki Welty SC Chambersburg 1

Yvonne Poulos SC Lancaster 1

Donna Grubb SC Reading 1

Sharon Steinbacher NC Williamsport 1

Flora Wilson SW Pittsburgh 1

Barry Herr SW Beaver Falls 1

Cynthia Fry NW Meadville (WM) 5

Susie Taylor NW Meadville (ECU) 3

Ted Veresink NE Bethlehem 1

Kathy Ciampoli SC Altoona 1

Donna Kosmer NC Williamsport 1

Patty Mehalik SW Pittsburgh 1

Jane Mendoza SC York 1

Greg Wells Hawk Run 1

1. One copy of each guidance document goes to the following people:

Denise Chamberlain, Deputy Secretary for Air, Recycling and Radiation Protection

Office of Chief Counsel

Terry R. Fabian, Deputy Secretary for Field Operations

2. One copy of each guidance document goes to each of the following library coordinators:

Sandra Blust, DEP Library (Public Access Copy)

Brenda Houck, Chief Counsel’s Law Library (Legal Reference Copy)

3. One paper copy of each guidance document goes to Policy Coordinator in the Policy Office.

This copy should NOT have holes punched in them and should NOT be stapled as it is used for duplication purposes.

One copy of each guidance document (in an electronic format, either disk or shared files) and formatted in MS Word 6.0 (or as an Adobe PDF file) goes to the Guidance Coordinator in the Policy Office.

4. One copy of each guidance document goes to staff on the bureau's normal distribution list for receiving such documents and to those bureau directors whose program staff have been involved in the drafting of the guidance document.

5. One copy of all guidance goes to the people in the field who are responsible for maintaining the Complete Sets of Technical Guidance Manuals:

Mildred DeVoue SERO Conshohocken

Joan Luck NERO Wilkes-Barre

Sue Flickinger SCRO Harrisburg

Kathy Arndt NCRO Williamsport

Ed Duval SWRO Pittsburgh

Dawn Schaef NWRO Meadville

6. Listed number of copies of each guidance document go to each of the following people, who are responsible for maintaining the program sets:

Region Copies

Jackie Weatherspoon SE Conshohocken 1

Tom Dilazaro NE Wilkes-Barre 1

Millie Dermes SC Harrisburg 1

Yvonne Poulos SC Lancaster 1

Donna Good SC Reading 1

Bob Mann NC Williamsport 1

Mae Fullerton NC Sunbury 1

Patricia Dillman NC Mansfield 1

Margaret Janco SW Pittsburgh 1

Renee Lee NW Meadville 5

Vicki Welty SC Chambersburg 1

Ted Veresink NE Bethlehem 1

Jane Mendoza SC York 1

Greg Wells Hawk Run 1

Kathy Ciampoli SC Altoona 1

David Lamereaux NE Wilkes-Barre 1

1. One copy of each guidance document goes to the following people:

Denise Chamberlain, Deputy Secretary for Air, Recycling and Radiation Protection

Office of Chief Counsel

Terry R. Fabian, Deputy Secretary for Field Operations

2. One copy of each guidance document goes to each of the following library coordinators:

Sandra Blust, DEP Library (Public Access Copy)

Brenda Houck, Chief Counsel’s Law Library (Legal Reference Copy)

3. One paper copy of each guidance document goes to Policy Coordinator in the Policy Office.

This copy should NOT have holes punched in them and should NOT be stapled as it is used for duplication purposes.

One copy of each guidance document via electronic means, formatted in MS Word 6.0 (or as an Adobe PDF file) goes to the Guidance Coordinator in the Policy Office.

4. One copy of each guidance document goes to staff on the bureau's normal distribution list for receiving such documents and to those bureau directors whose program staff have been involved in the drafting of the guidance document.

5. One copy of all guidance goes to the people in the field who are responsible for maintaining the Complete Sets of Technical Guidance Manual:

Mildred DeVoue SERO Conshohocken

Joan Luck NERO Wilkes-Barre

Sue Flickinger SCRO Harrisburg

Kathy Arndt NCRO Williamsport

Ed Duval SWRO Pittsburgh

Dawn Schaef NWRO Meadville

6. Listed number of copies of each guidance document go to the following people, who are responsible for maintaining the program sets:

Region Copies

Jackie Weatherspoon SE Conshohocken 1

Jim Kopenhauer SC Harrisburg 1

Don Moore SW Pittsburgh 1

1. One copy of each guidance document goes to the following people:

Hugh V. Archer, Deputy Secretary for Water Management

Office of Chief Counsel

Terry R. Fabian, Deputy Secretary for Field Operations

2. One copy of each guidance document goes to each of the following library coordinators:

Sandra Blust, DEP Library (Public Access Copy)

Brenda Houck, Chief Counsel’s Law Library (Legal Reference Copy)

3. One paper copy of each guidance document goes to Policy Coordinator in the Policy Office.

This copy should NOT have holes punched in them and should NOT be stapled as it is used for duplication purposes.

One copy of each guidance document on a disk and formatted in MS Word (or as an Adobe PDF file) goes to the Guidance Coordinator in the Policy Office.

4. One copy of each guidance document goes to staff on the bureau's normal distribution list for receiving such documents and to those bureau directors whose program staff have been involved in the drafting of the guidance document.

5. One copy of each guidance document goes the person in the field who is responsible for maintaining the Complete Sets of Technical Guidance Manual:

Mildred DeVoue SERO Conshohocken

Joan Luck NERO Wilkes-Barre

Sue Flickinger SCRO Harrisburg

Kathy Arndt NCRO Williamsport

Ed Duval SWRO Pittsburgh

Dawn Schaef NWRO Meadville

6. Listed number of copies of each guidance document go to the following people, who are responsible for maintaining the program sets:

Region Copies

Angela Bailey SE Conshohocken 1

Kate Crowley NE Wilkes-Barre 1

Charlotte Bonafair SC Harrisburg 1

Linda Bohart NC Williamsport 1

Judy Lytle SW Pittsburgh 1

Susie Taylor NW Jamestown 1

1. One copy of each guidance document goes to the following people:

Hugh V. Archer, Deputy Secretary for Water Management

Office of Chief Counsel

Terry R. Fabian, Deputy Secretary for Field Operations

2. One copy of each guidance document goes to each of the following library coordinators:

Sandra Blust, DEP Library (Public Access Copy)

Brenda Houck, Chief Counsel’s Law Library (Legal Reference Copy)

3. One paper copy of each guidance document goes to Policy Coordinator in the Policy Office.

This copy should NOT have holes punched in them and should NOT be stapled as it is used for duplication purposes.

One copy of each guidance document via electronic means and formatted in MS Word 6.0 (or as an Adobe PDF file) goes to the Guidance Coordinator in the Policy Office.

4. One copy of each guidance document goes to staff on the bureau's normal distribution list for receiving such documents and to those bureau directors whose program staff have been involved in the drafting of the guidance document.

5. One copy of each guidance document goes to the people in the field who are responsible for maintaining the Complete Set of Technical Guidance Manual:

Mildred DeVoue SERO Conshohocken

Joan Luck NERO Wilkes-Barre

Sue Flickinger SCRO Harrisburg

Kathy Arndt NCRO Williamsport

Ed Duval SWRO Pittsburgh

Dawn Schaef NWRO Meadville

6. Listed number of copies of each guidance document go to each of the following people, who are responsible for maintaining the program sets:

Region Copies

Angela Bailey SE Conshohocken 1

Lisa Bufo SE Conshohocken 1

Jody Brogna NE Wilkes-Barre 1

Kathy Ciampoli SC Altoona 1

Vicki Welty SC Chambersburg 1

Yvonne Poulos SC Lancaster 1

Donna Good SC Reading 1

Linda Bohart NC Williamsport 1

Mae Fullerton NC Sunbury 1

Patricia Dillman NC Mansfield 1

Judy Lytle SW Pittsburgh 1

Patty Mehalik SW Pittsburgh 1

Susie Taylor NW Meadville 1

Kate Crowley NE Wilkes-Barre 1

Charlotte Bonafair SC Harrisburg 1

Jane Mendoza SC York 1

Greg Wells Hawk Run 1

Ted Veresink NE Bethlehem 1

Jim Ressler NE Pottsville 1

Dawson Jenkins NE Scranton 1

Bill Manner NE Stroudsburg 1

Donna Kosmer NC Williamsport 1

Barry Herr SW Beaver Falls 1

Judy Taylor NW Meadville 3

7. One copy of each guidance document goes to the following County Health Departments that carry out various functions for the bureau:

Mr. John Schombert

Chief, Public Drinking Water and Waste Management Programs

Building No. 5 Clack Center

3901 Penn Avenue

Pittsburgh, PA 15224

Mr. Lee Thomas

Director, Bureau of Environmental Health

Bucks County Health Department,

Nesaminy Manor Center

Doylestown, PA 18901

Mr. David Jackson

Director, Bureau of Environmental Health Protective Services

Chester County Health Department Suite 295

601 Westtown Road

West Chester, PA 19382-4543

1. One copy of each guidance document goes to the following people:

Hugh V. Archer, Deputy Secretary for Water Management

Office of Chief Counsel

Terry R. Fabian, Deputy Secretary for Field Operations

2. One copy of each guidance document goes to each of the following library coordinators:

Sandra Blust, DEP Library (Public Access Copy)

Brenda Houck, Chief Counsel’s Law Library (Legal Reference Copy)

3. One paper copy of each guidance document goes to Policy Coordinator in the Policy Office.

This copy should NOT have holes punched in them and should NOT be stapled as it is used for duplication purposes.

One copy of each guidance document on a disk and formatted in MS Word (or as an Adobe PDF file) goes to the Guidance Coordinator in the Policy Office.

4. One copy of each guidance document goes to staff on the bureau's normal distribution list for receiving such documents and to those bureau directors whose program staff have been involved in the drafting of the guidance document.

5. One copy of each guidance document goes to the people in the field who are responsible for maintaining the Complete Set of Technical Guidance Manuals:

Mildred DeVoue SERO Conshohocken

Joan Luck NERO Wilkes-Barre

Sue Flickinger SCRO Harrisburg

Kathy Arndt NCRO Williamsport

Ed Duval SWRO Pittsburgh

Dawn Schaef NWRO Meadville

6. Listed number of copies of each guidance document go to each of the following people, who are responsible for maintaining the program sets:

Region Copies

Larry Pawlush NE Wilkes-Barre 13

Elmer Knaub SC Harrisburg 10

Kathy Ciampoli SC Altoona 5

Daryl Mong SC Chambersburg 3

Chester Young SC York 3

Yvonne Poulos SC Lancaster 6

Tom Grubb SC Reading 3

Larry Welfer NC Williamsport 10

Gary Voyten NC Sunbury 6

Ron Russell NC Mansfield 6

Tom Vayansky SW Pittsburgh 9

Gene Wolbert SW Uniontown 6

Barry Herr SW Beaver Falls 1

Forrest Underwood NW Meadville 10

Ted Veresink NE Bethlehem 5

Jim Ressler NE Pottsville 5

Dawson Jenkins NE Scranton 5

Bill Maner NE Swiftwater 5

Greg Wells Hawk Run 1

One copy of each guidance document goes to the following County Health Departments (with the exception of Chester County; they receive 5 copies) that carry out various functions for the Bureau:

Dennis Johnston Albert Wills

Allegheny County Department of Health Bucks County Health Department

Public Drinking Water and Water Management Neshaminy Manor Center Bldg K

3901 Penn Avenue, Building 5 Doylestown, PA 18901

Pittsburgh, PA 15224

John Gordon Joe Vogel

Chester County Health Department Erie County Health Department

Government Services Center Suite 295 606 West 2nd Street

601 Westtown Road Erie, PA 16507

West Chester, PA 19382-4543

1. One copy of each guidance document goes to the following people:

Hugh V. Archer, Deputy Secretary for Water Management

Office of Chief Counsel

Terry R. Fabian, Deputy Secretary for Field Operations

2. One copy of each guidance document goes to each of the following library coordinators:

Sandra Blust, DEP Library (Public Access Copy)

Brenda Houck, Chief Counsel’s Law Library (Legal Reference Copy)

3. One paper copy of each guidance document goes to Policy Coordinator in the Policy Office.

This copy should NOT have holes punched in them and should NOT be stapled as it is used for duplication purposes.

One copy of each guidance document on an electronic format and formatted in MS Word 6.0 (or as an Adobe PDF file) goes to the Guidance Coordinator in the Policy Office.

4. One copy of each guidance document goes to staff on the bureau's normal distribution list for receiving such documents and to those bureau directors whose program staff have been involved in the drafting of the guidance document.

5. One copy of each guidance document goes to people in the field who are responsible for maintaining the Complete Set of Technical Guidance Manuals:

Mildred DeVoue SERO Conshohocken

Joan Luck NERO Wilkes-Barre

Sue Flickinger SCRO Harrisburg

Kathy Arndt NCRO Williamsport

Ed Duval SWRO Pittsburgh

Dawn Schaef NWRO Meadville

6. Listed number of copies of each guidance document go to each of the following people, who are responsible for maintaining the program sets:

Region Copies

Angela Bailey SE Conshohocken 1

Kate Crowley NE Wilkes-Barre 1

Charlotte Bonafair SC Harrisburg 1

Linda Bohart NC Williamsport 1

Judy Lytle SW Pittsburgh 1

Susie Taylor NW Jamestown 1

D-IX. ENVIRONMENTAL EMERGENCY RESPONSE

1. One copy of each guidance document goes to the following people:

Terry R. Fabian, Deputy Secretary for Field Operations

Office of Chief Counsel

2. One copy of each guidance document goes to each of the following library coordinators:

Sandra Blust, DEP Library (Public Access Copy)

Brenda Houck, Chief Counsel’s Law Library (Legal Reference Copy)

3. One paper copy of each guidance document goes to Policy Coordinator in the Policy Office.

This copy should NOT have holes punched in them and should NOT be stapled as it is used for duplication purposes.

One copy of each guidance document via electronic means, formatted in MS Word 6.0 (or as an Adobe PDF file) goes to the Guidance Coordinator in the Policy Office.

4. One copy of each guidance document goes to staff on the bureau's normal distribution list for receiving such documents and to those bureau directors whose program staff have been involved in the drafting of the guidance document.

5. One copy of each guidance document goes to the people in the field who are responsible for maintaining the Complete Set of Technical Guidance Manuals:

Mildred DeVoue SERO Conshohocken

Joan Luck NERO Wilkes-Barre

Sue Flickinger SCRO Harrisburg

Kathy Arndt NCRO Williamsport

Ed Duval SWRO Pittsburgh

Dawn Schaef NWRO Meadville

6. Listed number of copies of each guidance document go to each of the following people, who are responsible for maintaining the program sets:

Region Copies

Charlie High Central Harrisburg 1

Ron Drake SE Conshohocken 1 Len Insalaco NE Wilkes-Barre 1

Calvin Kirby SC Harrisburg 1

Donna Good SC Reading 1

Robert Fisher NC Williamsport 1

Don Bialosky SW Pittsburgh 1

Betsy McGuigan NW Meadville 5

Dan Holler NW Meadville 1

1. One copy of each guidance document goes to the following people:

Robert C. Dolence, Deputy Secretary for Mineral Resources

Office of Chief Counsel

Terry R. Fabian, Deputy Secretary for Field Operations

2. One copy of each guidance document goes to each of the following library coordinators:

Sandra Blust, DEP Library (Public Access Copy)

Brenda Houck, Chief Counsel’s Law Library (Legal Reference Copy)

3. One paper copy of each guidance document goes to Policy Coordinator in the Policy Office.

This copy should NOT have holes punched in them and should NOT be stapled as it is used for duplication purposes.

One copy of each guidance document via electronic means, formatted in MS Word 6.0 (or as an Adobe PDF file) goes to the Guidance Coordinator in the Policy Office.

4. One copy of each guidance document goes to staff on the bureau's normal distribution list for receiving such documents and to those bureau directors whose program staff have been involved in the drafting of the guidance document.

5. One copy of each guidance document goes to the people in the field who are responsible for maintaining the Complete Sets of Technical Guidance Manual:

Mildred DeVoue SERO Conshohocken

Joan Luck NERO Wilkes-Barre

Sue Flickinger SCRO Harrisburg

Kathy Arndt NCRO Williamsport

Ed Duval SWRO Pittsburgh

Dawn Schaef NWRO Meadville

6. One copy of each guidance document goes to each District Mining Office for the DMO’s reference files. This copy is sent to:

Robin Myers Knox DMO

Amanda Panasiti Hawk Run DMO

Richard Krivda Greensburg DMO

Dianna Giovacchini Ebensburg DMO

Laura Kirwan McMurray DMO

Geogellen Tassone Pottsville DMO

7. Listed number of copies of each guidance document go to each of the following people, who are responsible for maintaining the program sets:

Region Copies

Diane Bartkus SW Pittsburgh 1

Becki McCarthy NW Meadville 5

Dave Janco SW Pittsburgh 1

1. One copy of each guidance document goes to the following people:

Robert C. Dolence, Deputy Secretary for Mineral Resources

Office of Chief Counsel

Terry R. Fabian, Deputy Secretary for Field Operations

2. One copy of each guidance document goes to each of the following library coordinators:

Sandra Blust, DEP Library (Public Access Copy)

Brenda Houck, Chief Counsel’s Law Library (Legal Reference Copy)

3. One paper copy of each guidance document goes to Policy Coordinator in the Policy Office.

This copy should NOT have holes punched in them and should NOT be stapled as it is used for duplication purposes.

One copy of each guidance document via electronic means, formatted in MS Word 6.0 (or as an Adobe PDF file) goes to the Guidance Coordinator in the Policy Office.

4. One copy of each guidance document goes to staff on the bureau's normal distribution list for receiving such documents and to those bureau directors whose program staff have been involved in the drafting of the guidance document.

5. One copy of each guidance document goes to the people in the field who are responsible for maintaining the Complete Sets of Technical Guidance Manuals:

Mildred DeVoue SERO Conshohocken

Joan Luck NERO Wilkes-Barre

Sue Flickinger SCRO Harrisburg

Kathy Arndt NCRO Williamsport

Ed Duval SWRO Pittsburgh

Dawn Schaef NWRO Meadville

6. Three copies of each guidance document goes to each District Mining Office: One is for the District Manager, one is for the Permits Section Chief and one is for the DMO’s reference files. These copies are sent to:

Robin Myers Knox DMO

Amanda Panasiti Hawk Run DMO

Richard Krivda Greensburg DMO

Dianna Giovacchini Ebensburg DMO

Laura Kirwan McMurray DMO

Geogellen Tassone Pottsville DMO

7. Program Sets for Staff: One copy of each guidance document goes to each DEP mining staff person. These copies are kept in staff person's Bureau of Mining and Reclamation's Program Guidance Manual.

8. Regulated Public: One copy of each guidance document goes to each mining company listed on the Bureau's mailing list.

1. One copy of each guidance document goes to the following people:

Robert C. Dolence, Deputy Secretary for Mineral Resources

Office of Chief Counsel

Terry R. Fabian, Deputy Secretary for Field Operations

2. One copy of each guidance document goes to each of the following library coordinators:

Sandra Blust, DEP Library (Public Access Copy)

Brenda Houck, Chief Counsel’s Law Library (Legal Reference Copy)

3. One paper copy of each guidance document goes to Policy Coordinator in the Policy Office.

This copy should NOT have holes punched in them and should NOT be stapled as it is used for duplication purposes.

One copy of each guidance document via electronic means, formatted in MS Word 6.0 (or as an Adobe PDF file) goes to the Guidance Coordinator in the Policy Office.

4. One copy of each guidance document goes to staff on the bureau's normal distribution list for receiving such documents and to those bureau directors whose program staff have been involved in the drafting of the guidance document.

5. One copy of each guidance document goes to the people in the field who are responsible for maintaining the Complete Sets of Technical Guidance Manual:

Mildred DeVoue SERO Conshohocken

Joan Luck NERO Wilkes-Barre

Sue Flickinger SCRO Harrisburg

Kathy Arndt NCRO Williamsport

Ed Duval SWRO Pittsburgh

Dawn Schaef NWRO Meadville

6. Program Sets: One copy of each guidance document goes to each deep mine safety inspector.

1. One copy of each guidance document goes to the following people:

Robert C. Dolence, Deputy Secretary for Mineral Resources

Office of Chief Counsel

Terry R. Fabian, Deputy Secretary for Field Operations

2. One copy of each guidance document goes to each of the following library coordinators:

Sandra Blust, DEP Library (Public Access Copy)

Brenda Houck, Chief Counsel’s Law Library (Legal Reference Copy)

3. One paper copy of each guidance document goes to Policy Coordinator in the Policy Office.

This copy should NOT have holes punched in them and should NOT be stapled as it is used for duplication purposes.

One copy of each guidance document via electronic means, formatted in MS Word 6.0 (or as an Adobe PDF file) goes to the Guidance Coordinator in the Policy Office.

4. One copy of each guidance document goes to staff on the bureau's normal distribution list for receiving such documents and to those bureau directors whose program staff have been involved in the drafting of the guidance document.

5. One copy of each guidance document goes to the people in the field who are responsible for maintaining the Complete Sets of Technical Guidance Manual:

Mildred DeVoue SERO Conshohocken

Joan Luck NERO Wilkes-Barre

Sue Flickinger SCRO Harrisburg

Kathy Arndt NCRO Williamsport

Ed Duval SWRO Pittsburgh

Dawn Schaef NWRO Meadville

6. One copy of each guidance goes to the person in each district mining office responsible for maintaining guidance documents.

Robin Myers Knox DMO

Amanda Panasiti Hawk Run DMO

Richard Krivda Greensburg DMO

Dianna Giovacchini Ebensburg DMO

Laura Kirwan McMurray DMO

Geogellen Tassone Pottsville DMO

Address: White Memorial Building, P.O. Box 669, Knox, PA 16232-0669

Sets Program

Robin Myers 3 MR 1 for Reference Set

(814) 797-1191 1 for District Mining Manager
1 for Permits Section Chief

1 OGM for Reference Set

HAWK RUN DISTRICT MINING OFFICE

Address: Empire Road, P.O. BOX 209, Hawk Run, PA 18640-0209

Sets Program

Amanda Panasiti 3 MR 1 for Reference Set

(814) 342-0410 1 for District Mining Manager 1 for Permits Section Chief

1 OGM for Reference Set

Address: Armbrust Building, RD 2, Box 603-C, Greensburg, PA 15601-0982

Sets Program

Richard Krivda 3 MR 1 for Reference Set

(724) 925-5531 1 for District Mining Manager
1 for Permits Section Chief

1 OGM for Reference Set

Address: 437 S. Center Street, P.O. Box 625, Ebensburg, PA 15931-0625

Sets Program

Dianna Giovacchivi 3 MR 1 for Reference Set

(814) 472-6330 1 for District Mining Manager
1 for Permits Section Chief

1 OGM for Reference Set

MCMURRAY DISTRICT MINING OFFICE

Address: 3913 Washington Road, McMurray, PA 15317-2532

Sets Program

Laura Kirwan 3 MR 1 for Reference Set

(724) 941-5080 1 for District Mining Manager
1 for Permits Section Chief

1 OGM for Reference Set

Address: 5 West Laurel Blvd., Pottsville, PA 17901-2454

Sets Program

Georgellen Tassone 3 MR 1 for Reference Set

(717) 621-3118 1 for District Mining Manager
1 for Permits Section Chief

1 OGM for Reference Set

Address: Southeast Regional Office, Suite 6010, Lee Park, 555 North Lane, Conshohocken, PA 19428-2233

Sets Program

Mildred DeVoue 1 All Complete Set for Public Access

(610) 832-6269

(610) 832-6003 (Records Management)

Jackie Weatherspoon 1 AQ Reference copy

(610) 941-5141 1 RP Reference copy

Lisa Bufo 1 CP Reference copy

(610) 832-6154 1 LRWM Reference copy

Angela Bailey 1 WM Reference copy

(610) 832-6126 1 WE Reference copy

1 WC Reference copy

Ron Drake 1 ERT Reference copy

(610) 832-6008

Address: Northeast Regional Office, 2 Public Square, Wilkes-Barre, PA 18701-3296

Sets Program

Joan Luck 1 All Complete Set for Public Access

(717) 826-2419

Tom Dilazaro 1 AQ Reference copy

(717) 826-2507

Larry Pawlush 1 WSM Reference copy

(717) 826-2521

Jody Brogna 1 LRWM Reference copy

(717) 826-2353

Kate Crowley 1 WQP Reference copy

(717) 826-2360 1 WE Reference copy

1 WC Reference copy

Len Insalaco 1 ERT Reference copy

(717) 826-2511

Ted Veresink 1 WQP Reference copy

(610) 861-2070 1 LRWM Reference copy

1 AQ Reference copy

1 WSM Reference copy

Jim Ressler 1 WQP Reference copy

(717) 621-3118 1 WSM Reference copy

Scranton District Office, Room 401, 100 Lackawanna Avenue, Scranton, PA 18503

Dawson Jenkins 1 WQP Reference copy

(717) 963-4521 1 WSM Reference copy

Bill Maner 1 WQP Reference copy

(717) 895-4040 1 WSM Reference copy

Address: Southcentral Regional Office, 909 Elmerton Avenue, Harrisburg, PA 17110-8200

Sets Program

Sue Flickinger 1 All Complete Set for Public Access

(717) 705-4729

Charlotte Bonafair 2 WQP Reference copies

(717) 705-4806 1 WE Reference copy

1 WC Reference copy

Wendy Elsasser 2 LRWM Reference copy

(717) 705-4935

Elmer Knaub 1 WSM Reference copy

(717) 705-4708

Millie Dermes 1 AQ Reference copy

(717) 705-4702

Jim Kopenhauer 1 RP Reference copy

(717) 705-4891

Donielle Skelton

(717) 705-4705 1 ECU Reference copy

Kerry Leib 1 ERT Reference copy

(717) 705-4922

Kathy Ciampoli 1 WQP District Office Copy

(814) 946-7290 1 WSM "

1 LRWM "

1 AW "

1 AQ "

1 ECU "

Daryl Mong 1 WQP District Office Copy

(717) 267-3364 1 WSM " 1 LRWM "

1 AQ "

Yvonne Poulos 1 WQP District Office Copy

(717) 299-7601 1 WSM "

1 LRWM " 1 AQ "

Tom Grubb 1 WQP District Office Copy

(610)-916-0100 1 WSM "

1 LRWM " 1 AQ "

1 ECU

Jane Mendoza 1 WQP District Office Copy

(717) 771-4481 1 WSM "

1 LRWM "

1 AQ "

Address: Northcentral Regional Office, 208 West 3rd Street, Suite 101 Williamsport, PA 17701-6448

Sets Program

Kathy Arndt 1 All Complete Set for Public Access

(717) 327-3693

Linda Bohart 1 WQP Reference copy

(717) 327-3574 1 WE Reference copy

1 WC Reference copy

Sharon Steinbacher 1 LRWM Reference copy

(717) 327-3653

Larry Welfer 1 WSM Reference copy

(717) 327-3675

Bob Mann 1 AQ Reference copy

(717) 327-3745

Donna Kosmer 1 WQP Reference copy

(717) 321-6525 1 LRWM Reference copy

Robert Fisher 1 ERT Reference copy

(717) 327-3646

Gary Voyten 1 WQP District Office Copy

(717) 988-5500 1 WSM "

1 AQ "

Ron Russell 1 WQP District Office Copy

(717) 662-0830 1 WSM "

1 AQ "

Greg Wells 1 AQ District Office Copy

(814) 342-8200 1 WSM "

1 LRWM "

1 WQP "

Address: Southwest Regional Office, 400 Waterfront Drive, Pittsburgh, PA 15222-4745

Sets Program

Ed Duval 1 All Complete Set for Public Access

(412) 442-4097

Margaret Janco 1 AQ Reference copy

(412) 442-4000

Tom Vayansky 1 WSM Reference copy

(412) 442-4217

Flora Wilson 1 LRWM Reference copy

(412) 442-4127

Judy Lytle 1 WQP Reference copy

(412) 442-4127 1 WE Reference copy

1 WC Reference copy

Don Moore 1 RP Reference copy

(412) 442-4227

Diane Bartkus 1 OGM Reference copy

(412) 442-4021

Dave Janco 1 OGM Program Manager Set

(412) 442-4006

Patty Mehalik 1 WQP Reference copy

(412) 442-4091 1 LRWM Reference copy

Don Bialosky 1 ERT Reference copy

(412) 442-4187

Gene Wolbert 1 WSM District Office Copy

(724) 439-7306

Barry Herr 1 WQP District Office Copy

(724) 846-2050 1 WSM "

1 LRWM "

Address: Northwest Regional Office, 230 Chestnut Street, Meadville, PA 16335-3481

Sets Program

Cindy Manville 1 WSM Program Copy

(814) 332-6899 1 WSM Technical Reference Library

Becki McCarthy 1 OGM Program Copy

(814) 332-6860 1 OGM Technical Reference Library

3 OGM District Offices

Cynthia Fry 1 LRWM Program Copy

(814) 332-6848 1 LRWM Technical Reference Library

3 LRWM District Offices

Renee Lee 1 AQ Program Copy

(814) 332-6940 1 AQ Technical Reference Library

3 AQ District Offices

Susie Taylor 1 WQP Technical Reference Library

(814) 332-6942 LRWM District Offices

Judy Taylor 3 WQP Ref. Copies/3 Section Chiefs

(814) 332-6942

Betsy McGuigan 1 ECP Technical Reference Library

(814) 332-6648 1 ECP Program Copy

3 ECP District Office Copy

Dan Holler 1 ERT Reference copy

(814) 332-6348

Document Numbers are a composite of three types of information. The first three digits, in general, correspond to the ICS organizational code for the originating program area. [For some programs, the organizational code has been expanded to contain other useful organizational information. Please refer to the codes listed below.] The second four digits correspond to the type of document in question. The last three digits are for the use of the program areas. The three digits can be used in any way that the program area sees fit, so long as the full ten-digit Document Number is unique.

Only programs with guidance documents listed in the Inventory of Guidance Documents are included.

012 Office of Policy and Communications

150 Laboratories

250 Land Recycling and Waste Management

251 Hazardous Waste

252 Waste Minimization

253 Land Recycling and Cleanup Program

254 Municipal and Residual Waste

255 Remediation

256 Reporting and Fee Collection

257 Program Planning Documents

258 Residual Waste documents

270 Air Quality

271 Air Resource Management

272 Air Quality Monitoring

273 Compliance and Enforcement

274 Source Testing and Monitoring

275 Permits

290 Radiation Protection

291 Radiation Control

292 Environmental Radiation

293 Nuclear Safety

294 Radon

295 Special Projects

310 Waterways Engineering

311 Project Inspection

312 Project Design

313 Project Evaluation

314 Dam Safety

360 Water Quality Protection

361 Conservation Districts & Nutrient Management

362 Wastewater Management

363 Waterways, Wetlands & Erosion Control

380 Water Supply Management

381 Municipal Financial Assistance

382 Technical Assistance and Outreach

383 Drinking Water Management

390 Watershed Conservation

391 Water Quality Assessment & Standards

392 Water Use Planning

393 Storage Tanks

394 Watershed Support

400 Field Operations

550 Oil and Gas Management

551 Subsurface Activities

552 Surface Activities

553 Enforcement/Administration

560 Mining and Reclamation

561 Environmental Analysis and Support

562 Monitoring and Compliance

563 Permits

580 Deep Mine Safety

581 Anthracite and Non-Coal

582 Program Dev and Tech Services

583 Bituminous

700 Office of Pollution Prevention and Compliance Assistance

Attached to this document is a table which gives the process or activity codes used as the second part of DEP’s three-part document identity number. The three columns of the table give the following information: Code, Activity Type, and Program.

PROCESS AND ACTIVITY CODES